If you're processing over $1M a year with QuickBooks or Xero, we'll find $50,000 that's quietly leaking out of your business in the next 30 days.
If we don't, you don't pay. The deposit is refundable by Day 5. The rest isn't due until it runs live.
Your company doesn't have a spreadsheet problem. It has a disconnected finance operations problem.
As your company grows, your finance team quietly becomes the integration between every system in the business. Each platform holds part of the truth. So every week, someone exports all of it, copies it into Excel, and tries to make the numbers agree.
That is why reports are late, forecasts are unreliable, and mistakes get found after the money has already moved.
Different industries. Same disease.
The systems don't check each other, so a human has to. That's the pattern in every one of these.
CGC Recruitment
Running payroll for 250+ contractors across four systems that didn't agree with each other. One person was the single point of failure for the whole pay run. We mapped the path that saved them from hiring another payroll head just to keep up with growth.
The Comedy Zone
150+ shows a week across 24 venues. On a conservative count that's more than $250,000 of manual work off their plate.
Professional Probation Services
A document process touching 120 staff, consolidated down to a fraction of the people.
Your systems stay. Your rules run on every record.
Nothing gets replaced. Every record in scope gets tested against rules your finance team signed off. A person only sees what fails, with both source records attached.
Four ways in. One system.
Reconciliation is the front door, because that's where money leaks fastest. The same loop has three more. Pick one and watch it work.
Timesheet to payroll to invoice. Order to supplier cost to customer billing. Merchant activity to commissions. The front door, because that's where money leaks fastest.
Four doors into the same system. We don't sell you all four at once. On the call we work out which one your business is bleeding through, and we build that one first.
Up to four systems you already run feed the loop. Nothing gets replaced.
Your matching keys, rate logic and tolerances, written down and signed off.
Every in-scope record gets tested. Not a sample. All of them.
Only the mismatches surface, each one carrying the records behind it.
Someone with authority approves, rejects, corrects or reclassifies it.
The report, forecast, run or reconciliation your business needed.
How the 30 days actually run.
The clock starts once the agreement, deposit, a named owner, sample data and access are in place. Both gates belong to you.
Map the process
We sit with the person who owns it and walk one real cycle. Every input, every decision, every exception, every approval. Then we write down what a correct record looks like.
The number
Your real records go through the logic. We come back with what we found, the evidence, what's recurring and what isn't. That's the day you decide.
Refund gateBack-test
Historical cycles replayed, so you watch it reproduce runs you already know the answers to. Edge cases fixed, owner trained.
Live and accepted
One real production cycle, reviewed with your process owner, signed off in writing. Then we monitor the next four.
Payment gateWould this clear the gate?
Three things count: recurring discrepancies you accept as real, capacity recovered, direct costs removed. Move the sliders to your numbers.
Illustration only. Day 5 replaces every one of these guesses with a measured figure from your records. Capacity recovered is not cash in the bank.
We prove it before you carry the risk.
Two gates, both written into the agreement. The first decides whether the money is really there. The second decides whether we earned the rest of the fee.
Value and viability
By Day 5 we have to show you all of this, from your records. If we can't, we refund the deposit and stop.
- Your representative records ingested
- Matching logic defined and working
- A technical path that replaces nothing
- Your current effort documented
- At least $50,000 in conservative annual value verified
Live acceptance
The final payment only becomes due when the system does all of this on a real cycle.
- Runs the agreed live cycle end to end
- Flags exceptions against the signed rules and tolerance
- Keeps a traceable evidence trail for every decision
- Produces the finance and management output we agreed
- Accepted in writing by your named process owner
Ones you look at and agree are real, with recurrence supported by history.
Hours we can actually remove, priced at what those people cost you. Labelled as capacity, never as cash.
Outsourced reconciliation, overtime, a patch tool, or a hire you confirm you no longer need.
What we never count: Better decisions, faster cash collection, working capital, theoretical future errors, or revenue that depends on customers buying more. None of it goes in the number.
Big promise. Tight scope.
The guarantee only works because the delivery unit is fixed. One process, one entity, four sources, one ruleset, one acceptance test.
Included
- One recurring process, one entity or division
- Up to four agreed data sources, exports or APIs
- One ruleset, written in your language and signed off
- The engine, the exception queue and the evidence trail
- Approval workflow and a full audit trail
- One finance output and one management view
- Back-testing against agreed historical cycles
- One live production acceptance run
- Your first four production cycles monitored
- SOP, handover, team training
- 30 days of defect support after acceptance
Chips are separate modules, quoted separately, never folded into the install.
This isn't a SaaS product. It's what my team of 15 AI engineers and I do all day. Over the last six years I've worked with Red Bull and Relevance AI, and helped Deel become one of the fastest-growing software companies in history. We've sat down with over 2,000 businesses to work out where AI actually fits their operations.
The big consulting firms diagnose this and hand you a slide deck. We hand you a working system, and you don't pay the back half until it's live.
Know exactly what you're buying.
Our systems already integrate. Why do we need this?
Integration is not control. An integration moves a record from one system to another. It never asks whether the work, the rate, the cost and the invoice satisfy your rules. If two systems share a wrong rate, a clean integration moves the mistake faster. The loop tests the rules, then shows finance only what fails them.
QuickBooks already reconciles. Isn't this the same thing?
QuickBooks reconciles accounting records inside the ledger. The process we're talking about starts earlier and usually spans job, timesheet, payroll, supplier, contract and invoice systems. We check whether those source records agree before or during approval, which is where the margin actually goes.
Which door do we start with?
Whichever one your business is bleeding through. Reconciliation is usually first because it's where money leaks fastest, but if your real problem is a forecast nobody trusts or a report someone rebuilds every Monday, we start there. One door in the first 30 days. The next one is a separate module.
How can you promise $50,000?
We don't assume it. The first five business days exist to verify it from your records and your measured baseline. If the conservative case doesn't reach $50,000, we refund the first payment and tell you not to do the build.
Does $50,000 mean cash in the bank?
Not automatically. It's split into three things: recurring discrepancies you accept as real, team capacity recovered, and direct costs actually removed. Each one is shown separately with its method, so recovered hours never get dressed up as cash.
Are you replacing QuickBooks, Xero or our ERP?
No. Your accounting platform, payroll, job management and the rest of your stack stay exactly where they are. The loop sits across them for one recurring process.
Will AI approve payments?
No. Payment, payroll, invoice and correction approval stays with an authorised person. The system prepares the decision. A human makes it.
What if our data is messy?
That's exactly what Day 5 is for. Limited mapping is included. Rebuilding broken source data or cleaning up history is separate scope, quoted separately, never hidden inside the fixed fee.
What happens after the 30 days?
We monitor your first four production cycles and cover in-scope defects for 30 days. More processes, more entities or ongoing monitoring are separate modules, priced once we know what you actually need.
Send us one process. Not your whole company.
One representative pack is enough to tell whether it clears the $50,000 gate. If it doesn't, you'll hear that straight from us and we won't propose the build.