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Reconciliation · Get paid
Your systems should agree before the money moves.
We connect your accounting, payroll, billing and job systems, write your rules down with your finance team, and check every record against them. Your team only sees what fails, with both source records attached.
JOB-2214, Rowan St. Done, not billedComplete 04 Aug. No invoice in QuickBooks.$27,820INV-40231, Halcyon. Margin below floor7.1% realised against a 22% floor.$4,640
BILL-7731, Northmet. Supplier overchargePO says $7.00 a unit. Invoice says $9.09.$4,180
PAY-9051, contractor run. Paid twiceSame timesheet queued twice in Xero.$3,040Sound familiar?
Where the week goes today.
Someone exports five systems into one spreadsheet every week.
The numbers only agree because one person stays late to make them agree. When they're away, the close slips.
Work gets completed and never invoiced.
A job closes in one system and nobody bills it in the other. You find out at quarter end, if you find out at all.
Mismatches surface after the money has gone.
By the time the spreadsheet catches a duplicate payment or a missed charge, it has already cleared.
How it works
Something triggers it. The system does the work. Your team approves.
- 1Trigger
A run closes
Payroll is prepared, invoices are batched, or the nightly sync finishes. Any of those starts a check.
- 2The system
Every record is tested
Each job, timesheet and invoice is matched across systems and tested against the rules your finance team signed off.
- 3Your team
Your team clears the exceptions
Only the mismatches reach a person, ranked by dollars, with both source records attached. Nothing moves without approval.
How we start
We value it on your numbers before anything is built.
A two-week Diagnostic maps this work in your business, puts a dollar figure on it from your own records, and scopes the build. You decide whether to go ahead.
What changes
Reconciliation, with and without Altari.
| Area | With Altari | Today |
|---|---|---|
| Coverage | Every record, every run | A sample, when someone has time |
| Timing | Before payroll and billing go out | After month end |
| Evidence | Both source records attached | A note in a spreadsheet |
| Key-person risk | Rules written down and owned | Lives in one person's head |
| Team focus | Approving exceptions | Exporting and matching rows |
Ready to hand this one over?
Two weeks to a ranked roadmap, valued in dollars from your own numbers. You decide what happens next.
Book a Diagnostic