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Supplier and freight invoice checks · Get paid
Check every supplier invoice before you pay it.
Supplier, freight and 3PL invoices get matched against the purchase order, the rate card and the contract. Anything that doesn't line up waits for your approval with the reason attached.
JOB-2214, Rowan St. Done, not billedComplete 04 Aug. No invoice in QuickBooks.$27,820INV-40231, Halcyon. Margin below floor7.1% realised against a 22% floor.$4,640
BILL-7731, Northmet. Supplier overchargePO says $7.00 a unit. Invoice says $9.09.$4,180
PAY-9051, contractor run. Paid twiceSame timesheet queued twice in Xero.$3,040Sound familiar?
Where the week goes today.
Invoices get paid because nobody has time to check them.
Line-by-line checks against contracts take hours, so most invoices are approved on trust.
Rates drift and nobody notices.
A unit price creeps up, a surcharge appears, a credit never arrives. Each one is small. Together they add up.
Disputes start too late.
By the time an overcharge is spotted, the payment has cleared and recovering it takes weeks of emails.
How it works
Something triggers it. The system does the work. Your team approves.
- 1Trigger
An invoice arrives
By email, through a portal or as a scan from the warehouse. Every format counts.
- 2The system
It's checked line by line
Each line is read and matched to the PO, the agreed rate and the contract terms, including surcharges and credits.
- 3Your team
Your team approves or disputes
Clean invoices are queued for payment. Overcharges arrive with the clause and the difference already worked out.
How we start
We value it on your numbers before anything is built.
A two-week Diagnostic maps this work in your business, puts a dollar figure on it from your own records, and scopes the build. You decide whether to go ahead.
What changes
Supplier and freight invoice checks, with and without Altari.
| Area | With Altari | Today |
|---|---|---|
| Coverage | Every invoice, every line | Spot checks on the big ones |
| Rate checks | Against the contract on file | From memory |
| Disputes | Raised before payment | Chased after the money's gone |
| Formats | PDF, email, scan or portal | Whatever someone can retype |
| Team focus | Approvals and supplier calls | Data entry |
Ready to hand this one over?
Two weeks to a ranked roadmap, valued in dollars from your own numbers. You decide what happens next.
Book a Diagnostic